Board of Directors Job Description

Amended October 2003

Job Description of Officers

Chairperson

1. The Chairperson presides over the Board of Directors.
2. Responsible for conducting meetings in accordance with Roberts Rules.
3. Contact for urgent business, documents comments of all directors in phone matters to be discussed at a later Board of Directors meeting and enters discussion into minutes.
4. Appoints committees as needed.
5. Plan, call, set agenda, and conduct Board of Directors meetings.
6. Accept petitions from members or Directors and take action on them.
7. Contact for members who request to review co-op records in writing and with proper purpose. The Chairperson will have five business days to provide a response for the information requested as outlined in the Florida Not For Profit Corporation Act.
8. Ensures effective team work between Board Directors, management, and staff.
9. Ensures implementation of Board of Directors decisions.
10. Plan, call and conduct membership meetings per Bylaw 5.1.3(b).
11. Any other duties which the Board assigns per Bylaw 5.1.3 (d).

Vice-Chairperson

1. Fulfills other responsibilities of Chairperson in his/her absence.
2. Oversees Board education and training.
3. If the Chairperson is not present at a Board of Directors meeting, the Vice Chair shall conduct such meeting or appoint an acting chairperson to conduct the meeting. The subsequent order of succession shall be: Vice Chair, Treasurer, and Secretary per Bylaw 5.1.4.

Treasurer

1. Oversees compensation for the board.
2. If the Chairperson is not present at a Board of Directors meeting, the Vice Chair shall conduct such meeting or appoint an acting chairperson to conduct the meeting. The subsequent order of succession shall be: Vice Chair, Treasurer, and Secretary per Bylaw 5.1.4.

Secretary

1. Responsible for correspondence and minutes of Board of Directors meetings.
2. Takes informal minutes of closed session meetings.
3. Responsible for the seal of the organization.
4. Responsible for typing duties as directed by the Board.
5. Keep records of the Board of Directors that are not otherwise held at the store. Such records may include records of the nominating and planning committees, closed or executive session meetings, and general manager evaluations.
6. If the Chairperson is not present at a Board of Directors meeting, the Vice Chair shall conduct such meeting or appoint an acting chairperson to conduct the meeting. The subsequent order of succession shall be: Vice Chair, Treasurer, and Secretary per Bylaw 5.1.4.
7. Ensure meeting minutes are posted in accordance with the Florida Not For Profit Act.                                                                                                     8.Oversee that election, appointment, and/or departure dates of Board Directors are recorded into the co-op database.